Get ready for a great Overnight at the Museum!
For a PDF version of this Overnights Survival Guide, click here.
Thank you for registering for an Overnight at the Cincinnati Museum Center. You’re in for an evening of discovery, education and most of all, fun. This survival guide is designed to answer basic questions and to help you prepare your group for a great time. Please have all adults coming with you read this in advance of your overnight. If you or anyone in your group has other questions, please send our Group Public Programs Manager, Kristen Woods, an email at firstname.lastname@example.org.
Cancellation Policy for Overnights
If you need to cancel a private overnight, we ask that you do so at least two weeks prior to your event date and your entire payment will be refunded. If you cancel within 13 days of your event, you will be refunded your total payment minus the $250 deposit. Final attendance count is due two weeks prior to your overnight. You will not be refunded for individuals that cancel within 13 days of your event. If you attend the overnight with more people than on your reservation, we will invoice you for those extra individuals. Please have the card in hand when calling to cancel. Call (513) 287-7001 to cancel.
What do we need to bring?
Each participant needs to bring a sleeping bag, air mattress or bedroll, necessary toiletries and a change of clothes, if desired. Please make sure that items are labeled and that you keep your group’s belongings together. The temperature inside the museums varies. We suggest layering your clothing since the temperature in some of the exhibit areas can be cool. Please do not bring hairdryers, curling irons, radios, tape players, flashlights, electronic games or other electric appliances! Extra money is not necessary for the overnight.
Where will we sleep?
Your group will sleep on the floor in a pre-assigned space in the Duke Energy Children’s Museum (for more information, please contact Kristen Woods, email@example.com). Please be sure your group leaves clear passageways and does not block fire exits; overnight instructors will help with making sure there are clear pathways. Museum staff stays overnight with the group. They will inform you of their location if a late-night emergency arises. As for sleep, we generally try to have the lights out by 11:30 p.m. and we will wake you up between 7:45 a.m. and 8:00 a.m.
Can I request a certain place to sleep?
For guests with special needs, please let our instructors know at the beginning of the overnight, or contact Kristen Woods ahead of time and let us know your needs so we can accommodate. We will also make exceptions for groups that need to have gender specific sleeping areas.
What should we do about meals?
Plan to eat supper before arriving at the Museum Center. We provide a light snack and juice that can be eaten during our break time. We will provide breakfast that will consist of cereal, granola bar, fruit, milk, and juice with coffee for the adults. Please remember that no food or drink is allowed outside of the designated eating areas.
Where do we park?
Parking is available in front of the building. The parking fee is $4 per vehicle after 4:30 p.m.
What do we do when we arrive?
Overnights start promptly at 7 p.m., but we suggest you arrive at 6:45 p.m. for check-in at the front doors of the Museum Center. At that time we will register your group and show you where to store your gear. Because of the difficulty of meeting groups after the program begins, we ask that you please be punctual.
What are the adult leaders’ responsibilities?
Museum policy requires that there be at least one adult for every 10 children and that an adult be with your group at all times. Adults are encouraged to participate with your group during the activities. Be prepared to offer guidance to anyone who needs it.
Is smoking allowed?
Museum Center is a smoke-free building. If you need to smoke, we can arrange for you to be escorted outside the front doors of the building after the program, but before bed or during open exploration. Your group must be supervised while you are away.
Will we get to see the Museum?
Yes, after our snack break, you will have free exploration of the Duke Energy Children’s Museum. Our instructors will be around the Museum to help direct you and to let you know when it’s time to get ready for lights out.
What happens in case of an emergency?
There is a fully trained security staff on duty 24 hours a day. If someone needs to get in touch with you in case of an emergency, the security phone number is (513) 287-7048. Please have the caller indicate that you are on a museum overnight program and give your name and group name. If there is an emergency inside the museum, staff will provide assistance.
What do we do when it’s time to leave?
It is your responsibility to make sure your sleeping area is cleaned up before you leave. You will have your gear out of the building and in your vehicle before breakfast (roughly 8:15 a.m.). After your gear is put in your vehicle, you can come back in the building and eat breakfast. After breakfast you are welcome to stay and enjoy the Duke Energy Children’s Museum or you’re free to go.
Will we be able to visit the gift shops?
Unfortunately, our Museum gift shops may not be operational during our building restorations.
How do we get to Museum Center?
Museum Center is located in Union Terminal, 1301 Western Ave., Cincinnati, OH, 45203, directly off of I-75. Directions:
- I-75 South to exit 2A, Western Avenue. Turn right at the third light into parking lot.
- I-75/I-71 North to exit 1D, US route 50/River Road. Once on River Road, stay left and take the Gest Street exit. Turn right onto Gest Street and travel to the first traffic light (Freeman Avenue/Winchell Avenue). Turn right and follow the overhead signs to Ezzard Charles Drive. At the light, turn left on Ezzard Charles Drive and travel straight to the Museum Center entrance.
- I-71 South to I-75 North. Once on I-75 North, take exit 1G, Ezzard Charles Drive. Turn left off of the exit and go straight into the parking lot.
Other questions? Please call our Manager of Group Public Programs, Kristen Woods, at (513) 287-7000 ext. 7295.